Events can be very stressful, especially when it comes to preparing the essential gear for the occasion. But don’t worry, we’ve compiled a list of the necessary equipment you need for your event to help you avoid forgetting anything. Whether you’re a beginner or a professional, we’ve got you covered.

What Does Audiovisual Equipment Consist Of?

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Before covering the specifics, let’s get into the basics first. Audio-visual equipment refers to the devices required for audio and visual. This includes that equipment that can generate, process, or project audio and visual effects such as microphones, monitors, speakers, etc.

Audiovisual equipment that is associated with events includes devices that can be used for audio and visual activities, whether it is a small or large event. Most events will require audiovisual equipment for production and entertainment purposes.

In addition, audio and visuals have a huge impact on the success of any event. Your choice of audiovisual equipment will greatly depend on several factors such as your needs, budget, capability, or the event itself.

Why Should You Include Audiovisual Equipment in Your Event Planning?

So, why is it extremely important to include audiovisual equipment in your event planning? Unfortunately, if you fail to plan, then you are planning to fail.

If you want your event to be a success, you need to plan ahead, and that includes having the right audiovisual equipment. Events are all about engaging your audience, whether you’re presenting a new product, building your brand, or sharing the results of your latest project. And to make sure you’re successful, you need to have a well-planned audiovisual process.

Events can be complex, with many moving parts. That’s why it’s crucial to ensure that your equipment is reliable and functions properly. Using high-quality audiovisual equipment can make your event look more professional and polished, and it can also inspire confidence in key investors and stakeholders. By investing time and effort in your audiovisual equipment, you demonstrate your commitment to your goals and your audience.

So, if you want your event to be a success, make sure you include audiovisual equipment in your planning. It’s an investment that will pay off in the long run.

What Could Happen If You Don’t Plan Your Audiovisual Equipment?

Well, a lot of things could happen, and these might greatly influence the success of your event. Technology is not perfect, so there are some things that you can’t prevent regardless of how high your production budget is. The following are just some of them:

One of the typical failures in an event is audio failure. Feedback can be a nightmare since it can seriously impact the enjoyment and retention of your audience. To avoid feedback, you should inform your presenters where they should walk and what areas they should avoid.

It is also vital to perform a soundcheck process so you can fix any issues regarding feedback. Most probably, this is due to some equipment mistakes or frequencies around the room. If you fail to do this, then it could result in some awful surprises during the actual event.

If you don’t carefully plan your event, then there might be some things that you will be missing out on. For instance, the size of your displays. Keep in mind that displays are the only thing that can keep your audience interested in your presentation. So, if you don’t have the proper size of your presentation, including the footage or images shown on monitors or video walls, then you might lose the enthusiasm of your audience.

When making plans for your event, be sure to consider the needs of your audience and make sure that they can be supported by your equipment. In this way, you can cater to their needs and grab their attention so they will be able to connect with your event. You should also consider the size of the venue and any other things that could cause interruption to your display since this can hugely affect the production value.

However, don’t let these issues scare you away. Instead, you should get motivated by them. Try to use the proper solutions according to your needs and project. So, what equipment do you really need for an event? Well, it will likely depend on the project and its corresponding goal. However, to help you with your journey, we’ve created a list for you.


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Obviously, nobody wants to feel as if they’re being left out in an event. Hence, it is important that your audience must be able to hear all the things that your speakers will say. To achieve this, you should consider having microphones in your event. This is an excellent way of uniting your audience and grabbing their attention quickly.

Should you use wired or non-wired microphones? Wired microphones are the best option if you want to have the most reliable equipment for your audio projection. However, this could limit the interaction between your presenters and your audience.

If the interaction of the audience matters the most in your event, then non-wired microphones are excellent options. This can provide your presenters with more freedom to move around wherever they want to. The drawback is non-wired microphones has the tendency to lose frequency, which could cause the audio to drop out, interrupting the continuity of your event.

Electrical Supply

To ensure the continuity of your presentation, it is important that you have a sufficient supply of electricity. If your production unit requires a lot of energy, then you have to check the limitation of the venue. This is a great way of ensuring that your flow of electricity won’t slow down your systems.

Do you require supplemental electricity? This will greatly depend on your project as well as the venue where the event is held. If your presentation has a high production value that requires a lot of systems to work simultaneously, then you might want to purchase or rent generators to boost the electrical supply.

Although large venues may have already this equipment and can provide your extensive electrical needs. So, you might consider checking this with your venue beforehand.


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Technicians are essential for operating your audiovisual equipment including the lighting, camera, audio, and visuals. These are the experts when it comes to troubleshooting any issues that could affect the presentation. They can prevent the problem from escalating.

How many technicians do you need? In this aspect, it will greatly depend on the size of your project. It would be great to choose a technician that has the knowledge in operating each audio-visual equipment. For instance, you might need a technician that is capable of operating lighting, cameras, and sound equipment, but at the same time, he must also be capable of operating video walls along with its processors.

Video Walls

If you want to level up your production value, then you will be needing video walls. These walls include various monitors that will be used for projecting one or more images. They are ideal if you want to display numerous information at the same time so you can provide your audience with a clean and concise presentation.

Enhanced View Services is selling new and used audiovisual equipment. For more details about our products, you may call us at 305.971.2916 or send us an email at [email protected].