How To Choose The Best Audio Visual Equipment For Conferences?
If you are hosting a conference, it is very important to make sure that the event is well planned down to the very last detail. Undoubtedly, every detail is quite essential. However, it is also important to ensure that all the things that are needed are arranged in advance. Arranging the schedule, selecting the perfect venue, etc. Most importantly, you need to think about the audio-visual equipment that you will be needing for the event.

Choosing the right audio and visual equipment can create a huge impact on the different decisions that you will be making. It is significant that you should consider what type of technology you will be needing since this can affect the venue, the speakers, as well as the audience. Be sure to select the best equipment for that special event.

Best Audio Visual Equipment For Conferences

A lot of conferences have the same setup. The guests will be sitting on their chairs while the speaker in on the stage. Conferences are usually held in theaters, but sometimes it can also be in a banquet style. When selecting audio-visual equipment, keep in mind that the main purpose of conferences is to inform everyone. Most often, guests are requested to join a variety of activities. But the intention of this event is to help people know more about a specific topic through the speakers or lecturers.

That is why it is important that your audio-visual equipment must be reliable, clear to see or hear. You should not sacrifice the quality of your audio-visual equipment for this type of event.

Best Audio Equipment

Best Audio Equipment
Generally, a public address system (PA system) comes with speakers, microphones, amplifiers, mixers, and other equipment. Make sure that the speakers can be heard by everyone who is participating in the conference. When choosing the type of PA system, you have to consider the venue as well as the size of the event. Sometimes you also need to consider the preference of your speaker. For instance, some guest speakers would prefer a wireless microphone in which they can speak hands-free and it gives them the chance to move around. This is also very helpful if they are using a remote for the visuals.

Some venues include an inbuilt PA system. Having an induction loop system is also beneficial, most especially if some members of your audience may have difficulty in hearing.


Speakers are considered as one of the most important parts of your PA system. When deciding on your audio equipment, you must think about the variety of sounds that should be amplified. For instance, does the guest speaker require an audio component in his presentation? Would you like to have some music played on the background during registration? All of these things must be considered when choosing the best audio equipment.

Recording Equipment

Recording equipment is necessary if you want to record the audio of the discussion. This is very helpful if you intend to use the conference content in podcasts or as marketing materials. You must arrange this equipment ahead of time.

Best Visual Equipment

Best Visual Equipment


Typically, projectors are needed by medium to large conference events. They can be easily hooked up to laptops. There are several types of projectors out there, that is why it is important that you should choose the right one. If an inbuilt system can be found in the venue, then you could go there and test its quality. However, if you want to make sure that your audience can see the screen clearly, then you could consider hiring your own projector system.

Projection Screens

Just like the projector equipment, there are several types of projection screens out there. Keep in mind that projection screens will work in connection with the projectors. When choosing a projector, there are several factors that you need to think about. For instance, the size, the number of people who will attend the conference, etc.

If your projection screen is very small, then the people at the back would not be able to see it clearly. On the other hand, if the display is too big, then it can overpower the people who are at the front.

Other Equipment


Aside from the audio-visual equipment, laptops are also considered as one of the essential things that are needed in conferences. You will need one or more laptops to help make the event successful.

If you need professional broadcast audio and video equipment, then you should go for Enhanced View Services, Inc. We have been in the audio and video equipment for more than 20 years now. We are selling preowned as well as new broadcast video equipment. Whether you are selling your own gear, or you are looking for a new one, you can contact us at 305 971 2916.